The MOD SERVICE is the same as our BASIC SERVICE, plus it includes our Standard Mod Service, which gives a 25% discount on all of our related Modification services, excluding the OPTION TO EXTEND service. It provides our CLIENT with everything required by GSA/FAS, and our HELP DESK telephone support services after the contract award. It provides our Standard Mod Service, which gives CLIENT a 25% discount on all of our related Modification services, except the Option to Extend service. This allows our CLIENT to do all of the things that they know best, which is to continue to promote their products and services to the marketplace.
RVG will do all things necessary to prepare a proposal, submit to GSA/FAS, negotiate to contract award, and upload GSA Advantage, in accordance with the guidelines established by GSA/FAS, and provide HELP DESK services from contract award for the life of the contract.
RVG will identify the appropriate schedule for CLIENT's products and services. Once the proposal process is completed, RVG will submit the completed proposal to GSA/FAS. RVG will provide on‑going consulting services in every aspect of the GSA/FAS MAS contracting process, which includes before and after the contract award. After the proposal submission, RVG will represent CLIENT in negotiations with GSA/FAS and will assist CLIENT to comply with all requests from GSA/FAS to effect a contract award. We will train your staff on all reporting procedures to GSA/FAS. RVG will perform initial load of all information onto GSA Advantage. The HELP DESK will provide CLIENT with telephone support service from contract award for the life of the contract. During the contract base or option 5 year period, CLIENT can procure our related Modification services for a 25% discount. The only thing our CLIENT will have to do is to sell its products and services, after contract award, using the GSA Schedule Contract, and perform its quarterly sales reporting to GSA/FAS.
Below is an Outline of the process (Although all particulars may not be listed, they are included within the general categories in the outline):
1. BEFORE GSA/FAS MAS SUBMISSION: -Establish appropriate Schedule. -Collect all data needed for proposal from CLIENT. ‑Establish GSA/FAS review and approval of CLIENT's products and/or services. ‑Review and analyze GSA/FAS terms and conditions to determine potential CLIENT liabilities. ‑Analyze competitive aspects of price, product, terms and conditions to determine the best approach for CLIENT's product offering at GSA/FAS. -Assist CLIENT to integrate Industrial Funding Fee into price offering. -Determine all supporting documents for any services offering. ‑Create manufacturer/vendor files to assemble and collate manufacturer / vendor information for RVG, GSA/FAS, and CLIENT. -Instruct CLIENT with EDI Implementation (which includes ORCA and Central Contractor Registration). -Instruct CLIENT with Past Performance Evaluation Report to Open Ratings, Inc. ‑Contact all manufacturers/vendors to provide (If applicable): -Current commercial price list. -Commercial warranty terms. -Commercial Discount Chart & Pricing Data. -Production point information. -Spare parts availability certification. -Letters of Supply. -Certifications of accuracy, completeness, and timeliness of documents submitted. ‑Prepare and review draft of initial GSA/FAS submission with CLIENT. ‑Revise per additional information submitted by CLIENT. -Complete submittal of offer to GSA/FAS within CLIENT directed guidelines. 2. DURING GSA/FAS CONTRACT NEGOTIATION REVIEW PROCESS: ‑Identify and establish rapport with GSA/FAS Contract Specialist handling CLIENT's submission. ‑Establish a working relationship with Contracting Officer, key individual granting award. ‑Provide ongoing consultation and status updates for CLIENT. ‑Establish and maintain contact with GSA/FAS financial analysts. ‑Clarify financial questions/concerns with the GSA/FAS Financial Analyst during evaluation process, if necessary. ‑Provide telephone consultation between GSA/FAS, Kansas City and CLIENT, if required. ‑Continue to work with CLIENT's distributors/vendors to distribute latest pricing and new product information. ‑Update and organize distributor/vendor files for CLIENT. ‑Act as liaison between GSA/FAS and distributors/vendors to clarify/amend information submitted. ‑Negotiate contract provisions, prices and discounts with GSA/FAS. ‑Update distributor/vendor price lists as necessary to provide current information to GSA/FAS. ‑Conduct meetings and on‑site negotiation with GSA/FAS, answer questions, respond to requests for more information /clarification, and monitor progress of negotiations. ‑Determine marketing strategy and assist CLIENT in maintaining profitable sales margins. ‑Maintain continuously updated terms, conditions and discounts, according to progress of negotiations. ‑Create and review Best and Final offer /Final Proposal Revision with CLIENT prior to submission to GSA/FAS. ‑Submit Final Proposal Revision letter to GSA/FAS.. ‑Obtain award of GSA/FAS MAS Contract for CLIENT. 3. AFTER GSA SCHEDULE AWARD: ‑Meet with CLIENT to discuss post‑award documents. ‑Format proof copies of CLIENT's GSA/FAS approved Schedule pricelist for CLIENT's review. ‑Instruct CLIENT on how to file required quarterly report (72A) of products and/or services purchased through Client's GSA/FAS MAS. ‑Instruct CLIENT how to file all modifications, including additions, deletions, economic adjustments, price reductions, and administrative changes to CLIENT's GSA/FAS MAS. -Instruct and assist CLIENT with getting a DOD CERTIFIED VALUED ADDED NETWORK with Software for EDI/EC Implementation (If applicable). -Perform initial upload of required information to the GSA ADVANTAGE using E.D.I. -HELP DESK customer phone support, starting on the contract award date, for the life of the awarded contract. -Standard Mod Service, which gives CLIENT a 25% discount on all of our related Modification services.